Privacy Notice - Health Protection- Food Safety

The Council will only process your information where is it lawful to do so.  The lawful basis for processing your information for Food Safety reasons is on the basis that processing is necessary for compliance with a legal obligation to which the Council is subject and necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council.

The categories of information the Council shall process include the following: name, address, email, telephone number, email address, age, vehicle details, references etc.

On the occasions we may process information including information about ethnicity, race, health political opinion, religious or philosophical beliefs, trade union membership, sexual orientation (‘special categories’ of personal data), the Council will process the information based on substantial public interest.

Where the processing of information includes information about criminal convictions, the processing shall be on the basis of your consent and / or when the processing is authorised by law.  Where the processing of information is on the basis of a statutory or contractual requirement and you fail to provide personal information or refuse to provide information to the Council, the Council may be unable to provide you with the services or assistance you require. 

The information the Council holds about you may be shared with third parties where it is lawful to do so including the County Council, Fire and Rescue Services, Public Health England, the Health and Safety Executive and the Police. Any information sharing is managed in accordance with data protection legislation.  The Council also has contracts with a number of third party service providers that support the day to day operation of our services.

The personal information shall be stored for:

  • Six years from the date of any inspection or complaint;
  • Ten years from the service of any Notice; or
  • Three years for adults and twenty five years for children in the case of accident forms or reports.

You have a legal right to request from the Council access to and rectification or erasure of personal data or restriction of processing about you or to object to processing.  You also have the right to portability of your data (where processing is based on consent, a contract or is carried out by automated means).  Where processing is based on consent, you have the right to withdraw your consent at any time. 

The Council will only process your information for the purposes for which the information is collected.

The Council will not transfer your personal information outside of the European Economic Area (EEA) Test Valley Borough Council is the Data Controller for the purposes of data protection legislation. The Data Protection Officer is Mrs Karen Dunn. In the event that you wish to complain or contact the Council regarding any aspects of how your information is handled please direct your complaints or queries to:  The Data Protection Officer by email at, or by post at Beech Hurst, Weyhill Road, Andover, Hampshire, SP10 3AJ. You also have the right to complain to the Information Commissioner