For the purposes of Data Protection legislation, the Data Controller for any information you provide is Test Valley Borough Council (‘the Council’).

The Council will only process your information where is it lawful to do so.  The lawful basis for processing your information in relation this consultation exercise and arranging attendance at deliberative events is that processing is necessary for a task carried out in the public interest.

The categories of information the Council will process may include the following:

  1. Name, email address and telephone number and postal address
  2. Age
  3. Household tenure
  4. Ethnicity
  5. Employment status
  6. Any dietary or accessibility issues (for attending workshops)

Where we process information including information about ethnicity, race, health, political opinion, religious or philosophical beliefs, trade union membership or sexual orientation (‘special categories’ of personal data) in this context the legal basis for that processing will be ‘substantial public interest’.  Where the processing of information is on the basis of a statutory requirement such as this and you fail to provide personal information or refuse to provide information to the Council, then we may be unable to provide you with the services or assistance you require. 

The information the Council holds about you may be shared with third parties where it is lawful for us to do so and this will include a third party company ‘The Involve Foundation’ to assist in the delivery of the workshops and events. The Council also has contracts with a number of third party service providers that support the day to day operation of our services. We require all third parties to ensure the security of your personal data and treat it in accordance with the law.  We do not allow our third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes in accordance with our instructions.

We do not transfer your personal data outside the European Economic Area (EEA).

The data you provide will be deleted at the end of the Deliberative Engagement project at the end of April 2023.  You have a legal right to request from the Council access to and rectification or erasure of personal data or restriction of processing about you or to object to processing.  You also have the right to portability of your data (where processing is based on consent, a contract or is carried out by automated means). The Council will only process your information for the purposes for which the information is collected. The Council will not transfer your personal information outside of the European Economic Area (EEA).

In the event that you wish to complain or contact the Council regarding any aspects of how your information is handled or exercise any of your rights under date protection laws please direct your complaints or queries to or Data Protection Officer, Test Valley Borough Council, Weyhill Road, Andover, SP10 3AJ. A fee is not normally required.  You also have the right to complain to the Information Commissioner