Frequently Asked Questions

A Building Regulation Full Plans application is where plans, detailed specifications, and if appropriate, structural calculations are submitted to the council. These are checked to make sure that they meet the regulation requirements and you might be asked to give more information or to alter the plans. Advice and assistance is available to help you meet the requirements of the regulations. When your submission is satisfactory, formal approval is given. In many cases it is possible for us to issue a Conditional Approval, leaving some items to be dealt with at a later date. Again full advice and assistance is available. In rare circumstances plans cannot be approved and a Notice of Rejection will be issued detailing the items of non-compliance.

We will let you know of our decision within a maximum of five weeks (or two months if you request an extension of time to allow more information to be covered). When work on your site starts you can be sure that, provided you build in accordance with the approved plans, they will comply with the Building Regulations. You can submit revised plans if you need to make changes to your original proposals.

A Building Notice is a written notice to us, stating that you intend to carry out building work and does not normally mean that you have to submit detailed drawings. More information may sometimes be requested by the Building Control Surveyor to make sure that your work is in line with the regulations.

A Building Notice is more appropriate for minor residential alterations and/or extensions. No formal approval of plans is given and the work is assessed mainly through site inspection. As no prior approval is given you must be confident that the work undertaken on site will comply or you risk having to correct it at the request of the council.

You may commence work 48 hours after submitting the Building Notice, although you must tell the Building Control Officer when the work is being done, so that inspections can be carried out.

N.B. A Building Notice cannot be used where the building is to be put to a designated use such as offices, shops, hotels, boarding houses or certain types of factory. Furthermore, the option to submit a Building Notice is not available for buildings, extensions or underpinning work that will be within three metres of a public sewer.

N.B. A Full Plans approval or a Building Notice does not grant a Town Planning consent which is an entirely separate process. It is always your responsibility to ensure that you have sought and obtained the correct consents. If you are uncertain about any procedures please do not hesitate to ask us.

Yes, provided that you are confident that you are able to produce accurate scale drawings and detailed building specifications. It may be better to employ a professional person to act as your agent and prepare the application for you.

It is also worthwhile considering having professional drawings and specifications prepared if you intend to use them as a basis for getting builders’ estimates and as your contract drawings.

There is a charge payable for applications, with the exception of works that are specifically to improve access or provide some facilities for people with disabilities. The charges are made to cover the cost of us checking the plans and carrying out the site inspections.

Inspection charges are always payable before a Completion Certificate can be issued.

By law, the Building Control Officer must be told when the work reaches each of the following stages. The officer will then need to inspect your works.

• Commencement (48 hours before commencing)
• Excavation for foundations (24 hours before concreting)
• Foundation concrete (24 hours before covering)
• Oversight prior to concrete (24 hours before covering)
• Damp proof courses (24 hours before covering)
• Drains (24 hours before covering)
• Drains and Soil & Vent Pipes testing (not more than 5 days after completion)
• Occupation before completion (not more than 5 days before occupation)
• Completion (not more than 5 days after completion)

Please note that not all of the above stages are applicable to every building project.

The period of time in brackets is the amount of notice that a person undertaking the works is legally obliged to give us. We offer a next day inspection service to our customers. In order for this level of service to be provided it is vital that you or your builder is able to provide full details of the site, the inspection stage reached and the Building Regulation Application Number. Without the application number a same day inspection cannot be guaranteed.

It is normal practice for other intermediate inspections to be carried out, for example to inspect structural steelwork, thermal and sound insulation and floor/roof timbers. An inspection at pre-plaster stage is often able to cover many of the additional, intermediate inspection requirements.

To make sure that we are able to provide all our customers with the highest level of service and are able to maintain a same day inspection service it is vital that we keep all wasted journeys to a minimum. Please make sure that you advise us as soon as possible if a pre-booked inspection is no longer required.

When your works start, your Building Control Surveyor will issue you with a ‘site log’. This will explain the inspection process and the obligations upon your builder and also on yourself as owner. Many factors can impact the successful outcome of a project.

These include: the complexity of your project, the ground conditions and the knowledge the surveyor has of your builder. Your Building Control Surveyor will itemise all the stages at which he considers an inspection is required. You have to request that these take place at the appropriate times.

Assuming that all required inspections are completed and the results are satisfactory, your project will receive a Completion Certificate at the end of the project.

A particular advantage of the Site Log is that both the owner and the builder are fully informed of all that is expected of them in respect of the work on site.

Yes. If you have requested the required inspections, as identified on your site-log, and a completion inspection shows the works to be completed and the inspection charge paid, you will receive a Completion Certificate within 7 days of the final inspection.

A Completion Certificate is evidence that the works have, so far as can be reasonably assessed through our visits, been carried out in accordance with the Building Regulations.

Any future sale of your property may be affected if works that required Building Regulation Approval have not been issued with a Completion Certificate. Your Completion Certificate will be required by solicitors acting for any prospective purchaser and will form part of the proposed home buyer’s pack.

We recommend that you make sure a Completion Certificate has been issued, before you make your final payment to your builder.

Yes. Under certain circumstances the owner of a property may apply to ‘regularise’ or ‘put right’ works that were carried out without consent.

Most of our clients prefer us to deal directly with the builder, however we always welcome the involvement of the owner in these discussions, so if you would like to be involved, please make your wishes known to the Building Control Surveyor.

An ideal time to do this is at the first inspection stage when the surveyor will be able to explain the whole Building Regulation process to you in more detail. If you wish to have a confidential discussion with the Building Control Surveyor at any stage, please ask (or make a separate arrangement by telephone or e-mail).

Problems do sometimes occur during even the most well-managed project. Building Control Surveyors do their best to help find solutions and will be happy to offer advice to both you and your builder.

Ultimately, however, the Building Control service is not a warranty organisation and if the building work fails to meet your needs or expectations you would need to take this up with your builder.

 You should always take great care in selecting a builder who is reliable and who has a sound business.

No. The Completion Certificate simply confirms that, as far as the Borough Council have been able to check through visits, the work complies with current Building Regulations. This means that inspections will have been carried out at the appropriate times, and that any problems found, were put right.

If you are buying a new or altered property, always make sure your solicitor checks that a Completion Certificate has been issued for any relevant work that may have been carried out. Remember that if, following your purchase, it becomes evident that work has been carried out in contravention of the Building Regulations then you (as new owner) may be required to carry out remedial works or even to remove completely, any work that is not covered by a Completion Certificate.

As no plan check is made, site inspections tend to be more frequent and take longer than those associated with a Full Plans application. The amount of work involved is broadly the same for us, as for a Full Plans application.

Whilst we are always willing to offer help and advice you should not expect to use the Building Control Surveyor as a substitute for an architect or designer.

If you intend to submit a Building Notice you should be confident that you (or your builder) understand the requirements of the Building Regulations and general good building practices. If this is not the case then we would strongly advise that you do not submit a Building Notice application.

The Borough Council employs experienced and professional Building Control Surveyors to deal with your application. They have a wealth of local knowledge and experience.

Our officers spend a considerable amount of time checking your plans, advising on how to comply with the Regulations and, in particular, carrying out regular site inspection visits. The charge is fixed no matter how complex your application may be. The Building Control Surveyor will make as many visits as he or she feels necessary.

We are easy to contact, (by email, mobile telephone or through the normal office telephone) Inspections can be booked through any of these routes, or here on the website.

Expert advice is always available and we want to work with and for you, as the owner of the property, to make sure that your building works comply as far as possible with all aspects of the regulations. Our charges compare very reasonably to the cost of calling out a professional surveyor.

When plans are approved, the work must start within 3 years (from the date of approval of the application). If works are not commenced within this period a new application must be submitted.

Our aim is to check all applications within 10 - 15 days, however there is a period of five weeks, with a further extension (if agreed) of up to two months, by which point a decision must have been made.

No

No. Under the Building Regulations, neighbours have no rights to object.

You will be in contravention of the Building Regulations. You may be asked to open up work that has already been carried out, which means lost time, money and the possibility of having to do it again. The inspection service that we offer should not affect the progress of your work, so your builder should be able to call us to inspect.

No. Building Control is not responsible for establishing boundaries between properties. If your neighbour builds on or over your boundary, you will need to discuss the matter with them. If you are not able to resolve the situation, we suggest you take legal advice. Particular relevance is the Party Wall etc. Act, 1996.

You can always contact Building Control Services for advice. Even if your problem relates to an area outside our control, we may be able to help you to find the right advice.

Yes. it is advisable to keep your Full Plans Approval and Completion Certificates for the work that has been carried out. These are as important as the original deeds of the property. Without them you will find it difficult to complete a sale of your property

You should also keep your builder’s invoices, warranties etc. and copies of plans. These are always useful in the event of problems or future alterations and extensions.

The Building Control Section is split into two teams. Each is responsible for an area of the borough. Sometimes (holidays, sickness, etc.) surveyors will make site visits in other areas.

If the site visit is to inspect electrical work, they may be accompanied by an electrician. Your surveyor will provide you and/or your builder with full contact details at the start of the process.

All of the surveyors carry a photo identity card. If you have any concerns please call 01264 368741 or 01264 368312.

Building Control contact information

01264 368741 or 01264 368312

buildingcontrol@testvalley.gov.uk